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🤔 We deploy staff across multiple job sites, and when a task wraps up, the typical response is a quick message saying "All done." But a text message doesn't tell you whether the work was actually finished, how far things progressed, or what condition the site was left in — and you can't realistically drive out to every location to check for yourself. So how do you get real visibility without being there in person?
👉 With Shopl's Report feature, you can receive on-site completion Photos in real time and manage Approval and Reject decisions — all in one place.
When you're managing multiple sites with a growing number of Employees, Photos sent through different Channels quickly pile up with no clear way to match them to the right Task or location.
Without a standardized submission format, you end up with Photos that arrive without context — no record of when, where, or what the work actually was.
When that Proof goes missing or gets mixed up, it creates real headaches down the line: disputes, billing discrepancies, and audits where you simply can't find what you need.
Shopl Reports solve this through a standardized Report structure that keeps every submission organized, traceable, and actionable.
By setting the Attach a photo Item as Required in your Report form, Employees are structurally required to include completion Photos before they can Submit — no more slipping through without visual evidence.
You can build forms with the exact Items your team needs: before-and-after Photos, Abnormalities, and anything else relevant to the job. Nothing gets left out.
Once a Task is done, staff can open the Mobile App, take a Photo on the spot, attach it to the Report, and Submit — all in under a minute.
There's no extra equipment, no extra steps. Submitting is easy enough that it actually gets done, which means gaps in Proof become the exception, not the rule.
The moment an employee submits a report, the supervisor gets notified instantly — no need to be on-site to review the photos.
If a report needs to be rejected, supervisors can leave a comment explaining why, so employees know exactly what to fix before resubmitting.
Every site's Report submission Status and Approval status is visible in a single dashboard view. You can immediately see which locations haven't submitted Proof yet — without having to chase anyone down individually.
No more pinging each Employee one by one. When the Status is visible at a glance, follow-up happens on your terms, not as a reaction to things falling through the cracks.
A. Yes.
When a Report is Rejected, the Employee can review the Reason for rejection, make the necessary corrections, and resubmit — all from within the app.
A. Yes.
Admins receive a real-time Notification as soon as an Employee submits a Report. You can also check the Report Status screen for a full List showing All submissions: Completed, Not submitted, Approval, and Reject — all in one view.
A. Yes.
You can filter by Period or site to pull Reports in bulk and Download them as an EXCEL file — making it straightforward to prepare for regular reporting cycles or respond to audit requests without scrambling for records.
We've walked through how Shopl Reports give you accurate, photo-backed visibility into Task completion across every site — and let you handle Approval and Reject decisions without leaving your desk.
With Shopl, the field operations that used to be hardest to verify are now tracked, documented, and manageable through Photos and a structured system. Curious to see how it works for your team? Hit the button below to learn more.
