Summary
Managing attendance and daily activity records across multiple worksites was a major challenge for this HR Manager. Manual processes led to errors, delays, and inefficiencies in on-site operations. After implementing Shopl, the team digitized attendance tracking and daily reporting, enabling real-time monitoring and more efficient workforce management.
"We used to spend so much time collecting and reviewing manual records. With Shopl, I can now check everything in real time, which saves hours of work."
— HR Manager —
Challenges
- No visibility into real-time activity: It was hard to monitor what was happening on-site across multiple locations. Most data was handwritten and reviewed only at the end of each month.
- Manual tracking of daily worksite activity: Staff attendance, work logs, and task completions—including meal counts—were tracked on paper or spreadsheets, often resulting in errors and delays in reporting.
- Time-consuming reporting: Collecting daily data and organizing it manually created repetitive work and often resulted in missing or inaccurate records.
Solution
1. Digitized Attendance & Activity Records
Staff now check in and log their work activities directly in the Shopl app. All records are automatically organized by worksite and date, making it easier to monitor attendance and performance.
2. Real-Time Data Visibility
The manager can instantly check whether attendance or reports have been submitted, without waiting for manual submissions. Data can be reviewed by day, week, or month.
3. Faster Reporting with Fewer Errors
By replacing paper-based reporting with digital tools, the team has drastically reduced time spent on repetitive tasks and improved the accuracy of reports.
Results
- On-site activity and attendance are now tracked digitally in real time
- No more manual report compilation
- Daily reporting is faster and more accurate
"Recording site activity in the app has really reduced mistakes. Reports are easier to manage, and our operations are much more efficient now."
— HR Manager —
