How a Sports Center Simplified Attendance and Task Management Across 11 Locations

Summary

LeaderGym faced growing pains in managing its expanding team and daily operations across 11 locations. Manual processes for tracking attendance and collecting daily reports were time-consuming and error-prone. By switching to Shopl, the team digitized attendance records and automated daily task assignments, dramatically reducing admin workload while improving visibility and efficiency.

“We used to manage attendance and reports with paper forms—it was slow and inconvenient. Shopl changed that completely.”

— Ro-young Kim, Director, LeaderGym Children’s Sports Center —

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Challenges

• Disorganized attendance tracking: Employees had varying shifts, and attendance was recorded manually on paper, making it hard to monitor and consolidate.
• Tedious report collection: Staff submitted regular paper-based reports, requiring the director to manually collect and verify completion.
• Lack of system unification: Task assignments, schedule changes, and time-off tracking were handled separately, leading to missed communications and inconsistencies.

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Solution

1. Real-Time Attendance Tracking with Mobile Access

Shopl replaced LeaderGym’s handwritten attendance logs with an intuitive digital solution. Staff now clock in and out via the Shopl app, with GPS tracking and mobile dashboard access allowing the director to monitor attendance in real time, even while off-site.

Flexible schedule templates accommodate different work hours per employee, helping streamline shift planning and reducing time spent managing rosters.

2. Automated Daily Task Reporting

Shopl’s To-do feature allows the director to assign recurring tasks automatically. Instead of printing and managing physical report forms, everything is now digitized. Staff complete their checklists directly in the app, and the director can instantly see who has submitted reports and track overall task completion from the dashboard.

This system also enables seamless updates to report formats without the need to reprint physical copies—saving time and effort.

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Results

• Centralized attendance and task management across 11 locations
• Reduced manual reporting with automated daily task tracking
• Real-time visibility into attendance and task completion
• Improved staff autonomy and operational consistency

“Establishing a structured operations system was a top priority this year, and Shopl helped us accomplish it all in one place.”

— Ro-young Kim, Director, LeaderGym Children’s Sports Center —

Ready to simplify your attendance and task management? Start with Shopl today.